Board of Directors

The Chesapeake Chapter prospers from the energy and enthusiasm of volunteers who are committed to working for the professionalism of our Chapter and our industry. At this time, the Chesapeake Chapter is seeking applications for the 2018 Board of Directors and committee positions.

Why Apply?

Why apply for the the PCMA Chesapeake Chapter Board of Directors?

Volunteering provides tremendous opportunities for personal and professional growth, building industry contacts, and developing relationships with colleagues.

Apply for the 2018 Board of Directors
Applications due September 15, 2017

Questions about the process or service on the board? Contact Robyn Hulvey, Chair, Nominating Committee, at rhulvey@hjf.org.

  • Build new skills and strengthen leadership skills you already have
  • Meet new people – both friends and industry contacts
  • Make a name for yourself
  • Build relationships
  • Experience new ideas
  • Advance your career and PCMA

Open Positions
The following Chesapeake Chapter Board of Directors & Officers positions are available for the 2018 year:

  • Serves as a member of the Board. In the absence of the President, the President-elect shall be the presiding officer at meetings of the board and membership.
  • Assists President and other board members with activities to further the mission of the chapter, as needed.
  • Collaborates with President on plans for future years.
  • Serves as a member of the Executive Committee.
  • Attends and actively participates in all Chesapeake Chapter board meetings, 12 per year. This includes two (2) in-person retreats in November and mid-Summer (locations and exact dates TBD); and 10 monthly meetings by conference call.
  • Attends and actively participates in a minimum of (5) chapter events per year.
  • Manages volunteers on the communications committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Oversees member recruitment: contacting guests who attend chapter events about membership.
  • Manages member retention: ensuring our members are satisfied with their experience and anticipating the needs of our members to make the membership a valuable experience for them.
  • Leads chapter and national membership drives.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the Board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.

 

  • Manages volunteers on the communications committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Manages monthly chapter newsletter: drafting copy and preparing/sending bimonthly chapter e-newsletter
  • Oversees social media activity: responsible for updating chapter Facebook and Twitter accounts.
  • Manages chapter website: responsible for working jointly with the chapter administrator to update chapter website with fresh content.
  • Attends and actively participates in all Chesapeake Chapter board meetings, 12 per year. This includes two (2) in-person retreats in November and mid-Summer (locations and exact dates TBD); and 10 monthly meetings by conference call.
  • Produces a monthly report to the Board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.
  • Provides notice of all board meetings.
  • Prepares and maintains meeting minutes of all chapter and board meetings.
  • Serves as the custodian of the legal papers and documents, business records and the corporate seal of the chapter.
  • Has the authority to designate as true and correct copies of the Bylaws, resolutions and minutes of the board of directors and other committees, and other documents of the chapter.
  • Serves as a member of the Executive Committee.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Attends and actively participates in a minimum of (5) chapter events per year.

 

    • Is responsible for the funds and securities of the Chapter.
    • Ensures that all financial decisions, including deposits or investments, shall be in accordance with the instructions and directions of the Board.
    • Oversees the collection of all Chapter membership dues and assessments from PCMA.
    • Establishes proper accounting procedures for the chapter.
    • Maintains books and records of account covering all financial transactions of the Chapter, and reconciles chapter bank account monthly.
    • Oversees annual preparation of chapter tax filings.
    • Produces a monthly report to the Board detailing financial activities and condition of the chapter.
    • Produces and presents a financial report to the membership at the chapter’s Annual Meeting.
    • Serves as a member of the Executive Committee.
    • Attends and actively participates in all Chesapeake Chapter board meetings, 12 per year. This includes two (2) in-person retreats in November and mid-Summer (locations and exact dates TBD); and 10 monthly meetings by conference call.

    Attends and actively participates in a minimum of (5) chapter events per year

Nomination deadline: Friday, September 15, 2017. To apply, please complete the online application form by COB on Friday, September 15, 2017.

New officers and directors will serve with the following board members:

  • Patty Amos, CMP – Current President-Elect, will become the 2018 Chesapeake Chapter President
  • Krystine St. Michael Bussiere, CMP – Current President, will become 2018 Chesapeake Chapter Immediate Past President
  • Michael Doane – Director, Membership (Serving second year of 2017-18 term)
  • K.C. Hopson, CMP – Director, Sponsorship (Serving second year of 2017-18 term)

Application Process

Board of Directors applications will be reviewed by the Chesapeake Chapter Nominating Committee and a recommended slate of board members will be distributed to all chapter members no later than October 1, 2017. All applicants will be notified of the Nominating Committee’s decision by phone or email no later than September 22, 2017. Candidates may be asked to participate in phone interviews with members of the nominating committee to determine suitability for the position.


Criteria & Guidelines for Selection of Board Members

  1. Each nominee must be a Chesapeake Chapter member in good standing.
  2. Each elected board member must commit to attending all scheduled board meetings (approximately 6 per year; 2-3 in person and remainder by phone) as well as the Board Planning Retreat, at locations determined by the board. Candidates will assume responsibility for all expenses (such as parking, Metro fare, phone calls) in conjunction with board meeting participation.
  3. Each nominee must adhere to the PCMA Principles of Professional Conduct.

The nominating committee will use the following guidelines in determining the slate:

  1. Participation in PCMA Chesapeake Chapter events and activities during last two years
  2. Responses to board application questions
  3. Professional references, as provided during the board application process.
  4. Prior volunteer leadership experience and committee participation.

Candidate Guide

PCMA Chesapeake Chapter Board of Directors (2018)
The following is a list of required questions as part of the application process for the PCMA Chesapeake Chapter board of directors. We recommend using this document to formulate your answers, so you can cut-and-paste into the online form. 

To apply for a position, you will be asked to complete the following information:

  1. Personal Information
    • First Name
    • Last Name
    • Credentials (if any)
    • Job Title
    • Email
    • Phone (office)
    • Phone (mobile)
    • Member of Chesapeake Chapter since (year)
  2. Which Chesapeake Chapter Board or Officer position are you applying for?
    • Director, Programs
    • Director, Membership
    • Director, Sponsorship
    • Secretary
    • Committee Position (other)
  3. Are you a..
    • Meeting Planner
    • Supplier
    • Other
  4. How many PCMA Chesapeake Chapter events have you attended in the past two years?
  5. What skills and/or connections would you bring to the table to benefit the PCMA Chesapeake Chapter? (1000 characters)
  6. If elected to the board, what is the one thing you want to accomplish or change for our chapter in 2017? (1000 characters)
  7. Would you describe yourself as a tactical or strategic thinker, and how would that perspective make you a valuable board member? (1000 characters)
  8. Have you ever served on a volunteer committee or board of directors before? If yes, list organization, dates of service, and position(s) held.  (350 characters)
  9. Describe how your current employer supports your involvement in professional development activities. (350 characters)
  10. Please provide the name, phone number, and email address of at least two people who can speak to your leadership experience and/or volunteer service record.
    • Reference #1 – Name
    • Reference #1 – Phone
    • Reference #1 – Email
    • Reference #1 – How does this person know you?
    • Reference #2 – Name
    • Reference #2 – Phone
    • Reference #2 – Email
    • Reference #2 – How does this person know you?

Questions about the process or service on the board? Contact Robyn Hulvey, Chair, Nominating Committee, at rhulvey@hjf.org.

Rebecca SchingelBoard of Directors